The 13 Best To-Do List Apps of 2023

Woman sitting at desk with to-do list — Photo by Corinne Kutz on Unsplash

A to-do list is an essential tool for productivity. Psychologists say that the brain performs better with an organized to-do list. Having a to-do list improves productivity by easing anxiety and providing structure to your everyday life.

Because to-do lists are so essential to an efficient lifestyle, there are hundreds of to-do list apps available. It can be overwhelming to choose just one. Each person’s brain is wired differently and has different methods of organization that work best for them. It is essential to find a to-do list that works with your lifestyle.

Whether you need a simplistic app for everyday tasks, an app for project management, or just an app to motivate you to get stuff done, we have handpicked the best of the best just for you.

Without further ado, check out the 13 best to-do list apps of 2022. Explore the list, pick one that works best for you, and crush through those tasks like a champion!

#1 – Todo Cloud

Todo Cloud allows you to organize all of your tasks and projects so you can complete them with maximum efficiency. Todo Cloud has helped users complete over 70 million tasks making it one of the most popular and best proven to-do list apps on the market. It is specifically designed for goal-setters as it is modeled around the “Getting Things Done” structure popularized by Franklin Covey.

Todo Cloud can be synced across all of your devices. It is available on the web, iOS, android, for a desktop, and even as a chrome extension! This makes it possible for you to access your to-do list from wherever you are. Todo Cloud also has team functions that allow you to share tasks with group members and monitor the progress of your projects at the same time. As a bonus, todo cloud also has location-based reminders, priority ratings for each task, ability to set both start and end dates, allows you to view all completed tasks, and much more!

Todo Cloud Pros:

Tasks can easily be geotagged so that you receive reminders when you need them
Automatic recurring tasks can be set to reduce the need for new task creation

Todo Cloud Cons:

The app has so many features for organization that it can take a while to learn
There are limited team functions without upgrading to the Business package

Todo Cloud Pricing:

Free: Includes all basic to-do list features

Premium: $29.99/year: Includes all advanced to-do list features

Business: $39.99/year: Includes all advanced to-do list features for teams

#2 – Asana

Asana is a project management tool that is primarily focused towards team productivity. It can be used to organize everyday to-dos and projects. It is specifically designed for ongoing projects that require multiple steps for completion.

Collaborative projects can be created on Asana and tasks can be assigned to individual team members. Each task can be organized by priority and include comments for successful completion. Asana is available in iOS, android, and on the web!

Asana Pros:

Easy-to-learn design
Free version includes most features
Task-sharing available with paid plans

Asana Cons:

Paid plans are costly for small businesses
Not fit for creatives or graphic management work

Asana Pricing:

Basic: Free

Premium: $10.99/month (billed annually)

Business: $24.99/month (billed annually)

Enterprise: Custom pricing

#3 – Google Tasks

Google Tasks is a completely free tool included in the G Suite along with Gmail, Google Docs, Google Drive, and Google Calendar. If you are an avid google user looking for a simplistic to-do list app, then Google Tasks is for you.

Google Tasks can easily be synced to your Google Calendar. Tasks can even be created right from gmail without having to open a new window. Like many to-do apps, Google Tasks allows you to drag and drop your tasks to organize them by priority.

Google Tasks Pros:

Completely free
Very basic list management tool

Google Tasks Cons:

No team collaboration features
Lacks global search function
No way to attach external files

Google Tasks Pricing

Google Tasks is a 100% free tool

#4 – TickTick

TickTick is very similar to many other to-do list apps. It has a simple design that allows you to create lists and tasks. TickTick also allows you to add tags and priority to each of your tasks. The app is easy-to-understand and easy-to-learn.

The minimalistic interface allows you to organize your tasks easily and efficiently. There is an option to add smart reminders to each of your tasks in order to complete them on time! The most unique feature which sets it apart from other to-do list apps is the Pomodoro timer which helps you to stay focused during tasks.

TickTick Pros:

Advanced time tracking technology
Minimalist user interface which is easy-to-use

TickTick Cons:

Calendar-view is only available with premium version
Cannot be integrated with other task management tools

TickTick Pricing:

Free: Includes all basic features

Premium: $27.99/year: Includes advanced features (calendar-view, custom themes, etc)

#5 – Trello

Trello is designed as a workflow management tool but can be used for to-do list creation. It allows you to create custom boards to organize anything. These boards can be used for to-do lists, grocery lists, vacation planning, project management, and more.

Trello is especially helpful when working with a team. It makes collaboration easy because all team members can contribute to the board. When tasks are completed, they are shown on the progress bar. A Trello board can even be shared with non-collaborators to share the workflow process.

Trello Pros:

Easy-to-use interface
Free Kanban board
Great for collaboration

Trello Cons:

No task calendar
Not specifically designed as a to-do list app, can be clunky to use for to-dos

Trello Pricing:

Free

Business: $9.99/month per user (billed annually)

Enterprise: $20.83/month per user (billed annually)

#6 – Any.do

Any.do is one of the best to-do list apps for people always on the go. It has a simple and basic design that allows users to create and organize tasks easily. Files can easily be dragged and dropped into the app to be stored under individual tasks.

The most unique feature of Any.do is the voice-entry one. You will never have to type another to-do list with Any.do. It will translate all of your voice-entries to a to-do list of tasks just by speaking into your phone.

Any.do Pros:

Unlimited file attachments
Voice-entry for to-do list creation
Simple app interface

Any.do Cons:

Most features of the app require the premium version
Does not include many advanced features even with the paid versions

Any.do Pricing:

Free: Basic to-do list app features

Premium: $2.99/month: Includes all advanced Any.do features

#7 – Things

If you are an apple-user looking for a simple to-do list app, then Things is the right app for you! The app is completely designed to manage and complete tasks. You can easily drag and drop tasks across the app to organize your to-do list.

One of the unique features of the app is the ability to add custom headings that allow you to categorize your tasks into different groupings for organizational purposes. There are also time-based reminder features that will help you never miss an important task.

Things Pros:

Pie charts that show your progress on tasks
Customizable headings for task groupings

Things Cons:

Only available for Mac and iOS
Requires separate purchase of mobile, desktop, Mac, iPhone and other versions
No free version available

Things Pricing:

While there is no free version available, each plan comes with a 15-day free trial period.

Mac: $49.99 (one-time fee)

iPhone or Apple Watch: $9.99 (one-time fee)

iPad: $19.99 (one-time fee)

#8 – Microsoft To Do

Microsoft To Do is a cloud-based to-do list app that completely syncs with Office 365. You can create tasks on the app or import tasks from Outlook or Wunderlist. Microsoft To Do is very customizable and each task list can be customized with its own colors and themes.

One of the best features on Microsoft To Do is the “My Day List” feature. This allows you to see everything that you need to complete that day on a to-do list curated for you. This daily to-do list allows you to see your day at a glance and never miss a deadline!

Microsoft To Do Pros:

Completely free with all features included
Integrates seamlessly with Office 365

Microsoft To Do Cons:

Lacks advanced team collaboration features
Lacks a way to integrate with other calendars you may be using

Microsoft To Do Pricing:

Microsoft To Do is 100% free

#9 – Todoist

Todoist is a very straightforward to-do list that gets the job done. It allows you to create single and recurring tasks and subtasks along with organizing them by priority. Each of your tasks can be visually organized with custom colors on Todoist.

One of the unique features of Todoist is the smart scheduling function which suggests the optimum date for scheduling and rescheduling your tasks. Another one of the unique features is Todoist Karma which helps motivate you to complete tasks by giving your points and awards for getting stuff done. Productivity experts know that gamifying tedious or boring tasks can be a fun way to accomplish what might have otherwise been irritating chores, and Karma is a great answer to that.

Todoist Pros:

Smart scheduling functions
Motivating awards given when tasks are completed
Free version includes collaborative tasks for up to 5 people

Todoist Cons:

No time-tracking function
Lacks advanced features that many other apps have

Todoist Pricing:

Free: Includes up to 80 projects with up to 5 collaborators per project

Premium: $3/month (billed annually) Includes 300 projects with up to 30 collaborators per project

Business: $5/month per user (billed annually) Includes 500 projects with up to 50 collaborators per project

#10 – TeuxDeux

TeuxDeux (pronounced to-do) is one of the most elegant to-do list apps on the market. It is visually appealing and is based on a calendar-view of tasks. Any task that is not completed on the day it was assigned is automatically rolled over to the next day to ensure all tasks eventually get completed.

One of the special features of TeuxDeux is that it is designed for family-sharing. Lists can be shared with up to 6 family members. All lists can also be downloaded off of the app to be printed or shared with others. Additionally, TeuxDeux allows Markdown, an extension with custom fonts and styles, to be added to your to-do lists to make them more personalized.

TeuxDeux Pros:

Elegant design with lots of customizable features for personalization
Family-sharing
Tasks that roll-over onto the next day

TeuxDeux Cons:

No free version of the app, only a free trial
No time-tracking capabilities

TeuxDeux Pricing:

No free version of the app is available, but a 30 day free trial is included when the app is first downloaded. After that is it $2/month (billed annually) or $3/month (billed monthly).

#11 – Remember The Milk

Remember the Milk is one of the original to-do apps. It is a pretty simple app interface that allows you to create tasks, set deadlines, organize based on priority, and check-off tasks once completed.

One of the unique functions of the app is that it allows you to create subtasks within a task in order to divide a bigger task into smaller tasks. It also allows you to share these tasks with your family or friends to divide and conquer big tasks and get things done faster.

Remember The Milk Pros:

Easy-to-use interface
Simple, minimalistic design

Remember The Milk Cons:

No advanced team collaboration features
No location-based reminders are available
Does not have many advanced features that other to-do apps have

Remember The Milk Pricing:

Free: Includes all basic Remember The Milk features

Pro: $39.99/year: Includes all Remember The Milk features

#12 – OmniFocus

OmniFocus is the best to-do list app for those who love to customize their to-do lists. You can customize both the colors and tags of every task for personalized organization. This app follows the “Getting Things Done” structure of Franklin Covey to promote productivity.

This task manager is specifically designed for Mac and iOS users and is unfortunately unavailable on the web or on Android devices.

OmniFocus Pros:

Easy to sync across apple devices
Has many customizable functions

OmniFocus Cons:

Expensive app with no free option
Steep learning curve to familiarize with the app

OmniFocus Pricing:

The pricing for OmniFocus is divided into 2 categories: Mac and iOS

iOS

Standard: $49.99 (one-time purchase)
Pro: $74.99 (one-time purchase)

Mac

Standard: $49.99 (one-time purchase)
Pro: $99.99 (one-time purchase)

#13 – Habitica

Habitica is different from the rest of the to-do list apps listed above because it is focused on motivating its users to get their tasks done. It does this by turning a to-do list app into a gaming app. When you complete tasks you get to “level-up” your character and earn rewards.

Habitica is a great app for those that struggle with the motivation to complete their tasks, however, it is not as advanced as many other to-do list apps. If you are struggling with motivation to complete your tasks, consider downloading Habitica.

Habitica Pros:

Motivates you to complete tasks
Completely free app

Habitica Cons:

Does not include advanced features that many other to-do list apps have
May be distracting due to the game-focused interface

Habitica Pricing:

Habitica is 100% free for all users.

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